Wilton Park processes personal data for the purposes of delivering meetings, conferences and other events to engender dialogue, problem solving and formulating strategies for future international policies and actions. Recipients of the personal data we may hold on you may include other UK Government Departments and public authorities.
Wilton Park is fully compliant with the Data Protection Act 1998. Information charter.
1. Registration information
You do not have to register to use the Wilton Park website, but you do need to register to receive updates about our activities via our email newsletter or to attend one of our conferences.
1.1 Email newsletter
The registration information we require as mandatory for you to register to receive updates is: your name, email address and profession. This information is stored securely by our mail campaign supplier, Mailchimp.
Your data will remain on their system until such time as you choose to unsubscribe from our newsletter, your details are stored so that you do not need to re-register for updates.
Our email newsletters provide an opportunity for you to unsubscribe from our messages or to update your details.
1.2 Conferences and other events
The registration information we require as mandatory for you to register to attend one of our meetings is: your name, email address, job title and citizenship. Additional logistical information is requested in order to fulfil event organisation requirements. This information is stored securely on our database. Our information charter provides details on how we deal with your data.
You can send a message to Wilton Park via our contact us page. If you are asking for information we do not already publish on the site, we will deal with your query. In doing so we may need to contact our technology supplier (for technical queries). In such cases we will only pass on personal data if it is necessary to do so, and we will not keep your personal data or records of our correspondence longer than necessary.
In this section you will find information on what cookies may be set when you visit the Wilton Park website and how to reject or delete those cookies.
When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device (such as your computer or mobile phone). These include small files known as cookies. They cannot be used to identify you personally.
These pieces of information are used to improve services for you through, for example:
- enabling a service to recognise your device so you don’t have to give the same information several times during one task
- recognising that you may already have given a username and password so you don’t need to do it for every web page requested
- measuring how many people are using services, so they can be made easier to use and there’s enough capacity to ensure they are fast
You can manage these small files yourself and learn more about them through at www.gov.uk/support/cookies.
3.1 How to control and delete cookies
Alternatively, you may wish to visit www.aboutcookies.org which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your machine as well as more general information about cookies.
Please be aware that restricting cookies may impact on the functionality of the Wilton Park website.
If you wish to view your cookie code, just click on a cookie to open it. You’ll see a short string of text and numbers. The numbers are your identification card, which can only be seen by the server that gave you the cookie.
For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual.
To totally opt out of our suppliers collecting any data regarding your interaction on the Wilton Park website, please refer to section 3.3.
3.2 Local Shared Objects (Flash cookies)
Wilton Park may make occasional and limited use of the Adobe Flash Player to deliver services. To improve user experience, Local Shared Objects, or Flash cookies as they are commonly known, are employed to provide some features. Flash cookies are stored on a user’s terminal much the same as cookies are, however it is not possible to manage them at browser level in the same way.
The Adobe website provides comprehensive information on how to delete or disable Flash cookies either for a specific domain like wiltonpark.org.uk or for all websites – see http://www.adobe.com/products/flashplayer/security for details. Please be aware that restricting the use of Flash cookies may affect the features available to you for Flash based applications.
3.3 Third party cookies
Wilton Park uses a number of suppliers who also set cookies on its websites on its behalf.
3.3.1 Cookies set for embedded social web content
To support our information provision and engagement, we sometimes embed photos and video content from websites such as YouTube and Flickr. As a result, when you visit a page with content embedded from, for example, YouTube or Flickr, you may be presented with cookies from these websites. Wilton Park does not control the dissemination of these cookies. You should check the third party websites for more information about these.
Cookies of this nature on the Wilton Park websites include:
The Wilton Park website also carries embedded ‘share’ buttons to enable users of the site to easily share articles with their peers through a number of popular social networks. These sites may set a cookie when you are also logged in to or otherwise using their service. Wilton Park does not control the dissemination of these cookies and you should check the relevant third party website for more information about these.
3.3.2 Cookies set for web analytics
Wilton Park uses third party services to gather data regarding the usage of the Wilton Park site on our behalf using cookies, log file data and code which is embedded on our website. Wilton Park uses this type of information to help improve the services it provides to its UK visitors and non-UK visitors.
|google analytics||_utmb||30 minutes|
|google analytics||_utma||2 years|
|google analytics||_utmz||6 months|
|google analytics||_utmc||Not set|
comScore, an independent measurement and research company, gathers information regarding visitor activity on the Wilton Park website using Digital Analytix (formerly SiteStat). Data is gathered on Wilton Park’s behalf using cookies, log file data, and code that are embedded on our website. Wilton Park uses this information to help improve the services it provides to its users.
Wilton Park also uses Google Analytics, a web analytics service provided by Google, Inc. Google Analytics sets a cookie in order to evaluate visitor’s use of the Wilton Park site.
Google stores the information collected by the cookie on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using the Wilton Park site, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
For more information on the cookie set by Google Analytics, including information on how to opt out please go to: http://www.google.com/intl/en/privacypolicy.html.
3.4. List of the main Wilton Park cookies
This is a list of the main cookies set by the Wilton Park website, and what each is used for:
Unique identifier for sessions, this identifies a user’s session e.g. shopping basket, secure area logins.
Unique session identifier when editing email alert options or creating email subscription accounts.
Used by load balancer to map browser sessions to specific web application servers for non-secure http traffic.
Used by load balancer to map browser sessions to specific web application servers for https traffic.
The above cookies expire after 30 minutes or if the browser session is closed.